Terms and Conditions for Workshops

The term “The Client” refers to the person who made the booking and signed the Booking Form. PAW refers to Poppies Art Workshops.

General Conditions:

• At all times the children remain the responsibility of the named parents/guardians/party organizer.

• Deposits must be paid to confirm the booking and are non-refundable under any circumstances.

• Fees are due in full fourteen days before the date of the party. They will only be refunded with seven days written notice of cancellation. Otherwise fees are still due in full.

• If the balance of the fee is not received 7 days prior to the party PAW reserves the right not to attend.

The Client Agrees:

• To clear the space of distractions e.g. toys, food, balloons, etc. so as to maximise the children’s involvement in the workshop. Experience has shown that distractions can disrupt the flow of very excited children.

• To inform the parents/ guardians of the nature of the art workshop in advance. Aprons will be provided, but PAW can not take responsibility for marks / stains on clothes and furnishings. Wipeable tablecloths are provided, but floor cloths can cause a health and safety issue i.e tripping, slipping. Laying newspaper will be the responsibility of the party organiser.

• That it is very distracting for the children if adults congregate and chat in a corner and will endeavour to provide a separate space for any adults present. Adults will be invited back at the end of the workshop to view the children’s work. Alternatively adults will be given the option to participate in the workshop in a supervisory role.

• That parental supervision and participation is required and essential for children under 5 years old.* (*Please see recommendations for ages listed in Poppies parties.) Younger children’s’ attention span can wander and they may need an adult to bring them back to involvement of the art workshop. The participation of parents/carers enhances the experience for the very young and may need some help with co-ordination, i.e. loading paint onto a brush and cutting out shapes.

• That for children over 6 years the responsibility of the tutor is to the core of children who remain engaged and he/she/they cannot stop and go after wandering children as this would disrupt the flow. Parents/adults are required to supervise the behaviour and welfare of the children and to encourage the participation of shy children.

• To encourage cooperation from the children so as to make the most of the interactive time. The tutor(s) is(are) not responsible for dealing with uncooperative children as their focus needs to be on the children engaged in the workshop process.

• To keep PAW informed of any changes to the theme or any additional ideas so that it can be incorporated prior to the party.

• That they are fully aware that the tutor comes as a facilitator for the children and they are there to work constructively as facilitators with the children to engage them in an art workshop and have no other role.

• That the tutor is only booked for the interaction time as confirmed in advance as stated on the Booking Form. Changes in the schedule need to be arranged in advance and are dependent on the availability of the named tutor.

• PAW can facilitate prize based games for the client (e.g. Pass the Parcel etc.) but that would be at an agreed additional cost.

• The client is aware that the emphasis of the work PAW carries out with the children is to stimulate and work with their imaginations.

• That PAW will prepare materials appropriate for the age of the child named on the party booking form. In circumstances where the party involves a mix of ages PAW will seek to include all of the children on a “best endeavours” basis, but will ultimately pitch the material towards the named child.